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Jobsite

A Day in the Life with Hermes

Watch how field and operations teams collaborate seamlessly with an AI teammate living inside the apps they already use.

Type
Hospital wing expansion
Size
42,000 sq ft
Schedule
40 weeks
Setting
Active medical campus

Natively Supported Channels & Protocols

Microsoft Teams
Slack
Discord
Telegram
Signal
Webhooks
Email & SMS
  1. Resources
  2. A Day in the Life: Jobsite
Jump To
1
RobertField Superintendent
2
DanaProject Manager
3
TheoEstimator · Preconstruction
4
SofiaPrincipal · Project Executive
5
DanielDirector of Facilities · the health system
6
PriyaProject Coordinator · Document Control
7
RaySafety Manager
WhatsApp 6:50 AM

Robert, Field Superintendent

on site, hard hat on, phone in hand

Robert walks the space before the crews arrive. Normally the paperwork waits until he is back in the truck at the end of a ten-hour day. Today he just talks to Hermes as he walks.

What Hermes Handled

  • Daily report from site photos
  • RFI drafted from the field
  • Spec lookup with source citation
  • PM automatically looped in

The Impact

Robert reclaims the better part of an hour a day, the RFI clock starts hours earlier, and the crew trusts the answer because it cites the sheet. Less rework, faster cycle, safer site.

Hermes Assistant
WhatsApp
Morning. Here is the millwork install on the east wall. Log today's progress.
3 photos attached
Hermes
Done. Drafted today's daily report for the Oncology Wing: east wall millwork at roughly 60 percent, 8 on site (4 carpenters, 2 electricians, 2 laborers), clear weather. Photos attached and filed. Post it?
Post it. Also, the sprinkler head lands dead center in the feature ceiling reveal. That won't fly.
1 photo attached
Hermes
That looks like a conflict between the fire-protection layout and the reflected ceiling plan at the entry. Want me to draft an RFI to the architect and flag it to your PM?
Yes. And what is the spec'd finish on that entry millwork again?
Hermes
Rift-cut white oak, matte conversion varnish, per finish schedule.
Source: A-601 Finish Schedule, rev 3
Message
Slack 9:15 AM

Dana, Project Manager

at her desk, three active jobs, an OAC call at 10

Dana opens her laptop. Before she has touched her email, Hermes has already posted her morning brief in Slack: what moved overnight across all three of her projects, and what needs her today.

What Hermes Handled

  • Cross-project morning brief
  • Instant status synthesis
  • RFI review and routing
  • OAC agenda pre-populated

The Impact

Dana walks into the OAC call fully briefed in two minutes, nothing slips between three jobs, and the agenda writes itself. More projects per PM, fewer dropped balls.

Slack
Hermes · 7:00 AMApp
Morning, Dana. Across your three jobs: 2 new RFIs (one urgent, the entry ceiling conflict on the Oncology Wing), 3 submittals due this week, and the stone delivery for the wing slipped 4 days. Want the detail on any of these?
D
Dana
Summarize where the Oncology Wing stands for my 10am OAC call.
HermesApp
Oncology Wing, end of week 6 of 40. Schedule: on track to the owner milestone, with a 4-day risk on stone. Open items: RFI 047 (ceiling conflict, sent today), 3 submittals in review, long-lead light fixtures confirmed for week 9. Two risks to raise: stone slip and the entry detail. I can drop this into your OAC agenda.
D
Dana
Do it. And issue RFI 047 to the architect, I just reviewed it.
HermesApp
RFI 047 issued to the architect, response requested by Thursday. Robert is cc'd. Agenda updated.
Slack 2:00 PM

Theo, Estimator · Preconstruction

a new bid invitation just landed for the next wing

A hospital GC invite arrives with a full drawing set and spec. Normally Theo loses a day just getting his arms around the scope. Today he hands it to Hermes first.

What Hermes Handled

  • Scope extraction from drawings
  • ROM from historical costs
  • Clarification questions drafted
  • Bid invitations prepared

The Impact

Theo turns a day of setup into an afternoon, so the firm can pursue more of the right work and respond faster and sharper. More at-bats, a higher hit rate.

Slack
T
Theo
New hospital wing bid. Give me a first-pass scope by division and a rough order-of-magnitude from these.
Drawing set + spec, 120 pages
HermesApp
Scope drafted across 16 divisions with quantities where the drawings support them. ROM range is $38M to $42M based on your historical hospital unit costs. Two long-lead flags: the MEP equipment and the exterior glazing. I also pulled 8 clarifications worth asking the GC before you commit a number.
T
Theo
What did we carry for the mechanical room on the last two hospital jobs?
HermesApp
$420 and $445 per sq ft, on the two most comparable jobs. Both ran slightly over on equipment lead times, so I would carry $450 here.
Source: closed-job cost history, 2 comparable projects
T
Theo
Good. Draft bid invitations to our top 3 mechanical and glazing subs for this scope.
HermesApp
Six invitations drafted with the relevant scope and dates, ready for your review. Want me to start the qualifications section of the proposal using our comparable hospital work?
Slack 6:30 AM

Sofia, Principal · Project Executive

Monday, coffee in hand, before the week starts

Sofia runs the portfolio. She used to spend Monday morning pulling status from a half-dozen PMs to figure out where to spend her week. Now the picture is waiting for her.

What Hermes Handled

  • Portfolio risk radar
  • Prioritized attention list
  • Margin tracking
  • Change-order exposure flagged

The Impact

Sofia spends her week on the three jobs that matter instead of chasing status, and catches a $210K leak before it hardens. Executive leverage, problems caught early.

Slack
Hermes · 6:00 AMApp
Morning, Sofia. Across 11 active jobs: 9 on schedule, 2 at risk. Blended margin is holding, with one job eroding. Two relationship risks and a cash item for the month. Want the short list of where to spend your week?
S
Sofia
Yes. Top 3 that need me.
HermesApp
1. Oncology Wing: 4-day stone slip threatens the owner milestone, owner is anxious. 2. Westgate MOB: margin down 3 points on unapproved changes, needs a reset with the owner. 3. Harbor clinic: single-threaded, our only contact just left the health system. The other 8 are green.
S
Sofia
What's driving the margin slip on Westgate?
HermesApp
Three changes performed on verbal direction without signed change orders, about $210K exposed. I drafted the change orders and a summary for the owner conversation. Want them sent to the PM to action today?
SMS / Text 11:20 AM

Daniel, Director of Facilities · the health system

ten minutes before a board update, needs an answer fast

Daniel is the client. He does not want to bother the PM for a status he needs in five minutes. He just texts the number the GC gave him.

What Hermes Handled

  • Instant branded status update
  • Live site photo on demand
  • Permissioned, on-message responses
  • PM never interrupted

The Impact

The client feels looked after without a single call to the team, and the GC's service reputation compounds. Stickier clients, premium experience, real differentiation.

Hermes Assistant
SMS / Text
Quick one before my board update. Where are we on the Oncology Wing, and are we still good for the opening?
Hermes
You're in good shape, Daniel. End of week 6 of 40, on track to the opening date. Millwork and mechanical are underway, long-lead equipment confirmed. One item we're managing: a 4-day stone delivery slip, with float to absorb it. No change to your opening.
Perfect. Can I see the entry?
Hermes
Here is this morning's photo of the entry millwork install.
Site photo, today 6:50 AM
You just made my morning.
Message
Slack 8:45 AM

Priya, Project Coordinator · Document Control

the keeper of the details across three jobs

Priya keeps the paperwork honest: insurance, submittals, the right drawings in the right hands. It is endless, and it is exactly the kind of work Hermes is built to carry.

What Hermes Handled

  • COI tracking and chasing
  • Submittal logging
  • Drawing distribution
  • Receipt confirmation

The Impact

The details that cause disputes and delays simply do not slip, and Priya's day shifts from chasing to managing exceptions. Nothing falls through, capacity recovered.

Slack
Hermes · 8:00 AMApp
Morning, Priya. Today across your jobs: 3 subcontractor COIs expire this week, 2 submittals waiting to be logged, and the architect issued drawing revision 4 for the Oncology Wing overnight.
P
Priya
Chase the expiring COIs and log the stone submittal.
HermesApp
Done. Reminders sent to all 3 subs with the exact expiring policies and a 48-hour ask, and I'll track replies. Stone submittal logged to the register, status set to under review, and the reviewer is notified.
P
Priya
Did revision 4 actually reach every trade?
HermesApp
Distributed revision 4 to all 11 trades with the superseded sheets marked. 10 confirmed receipt; the glazing sub has not opened it, so I nudged them and flagged it for you.
WhatsApp 7:15 AM

Ray, Safety Manager

responsible for safety across every active site

Ray cannot be on every jobsite at once. Hermes gives him eyes on all of them, and turns field reports into the records an audit will ask for.

What Hermes Handled

  • Cross-site safety roll-up
  • JHA drafting
  • Toolbox-talk compliance
  • OSHA recordkeeping

The Impact

Ray sees every site each morning, closes gaps before they become incidents, and the records are audit-ready by default. Safer sites, one manager covers more ground.

Hermes Assistant
WhatsApp
Hermes
Morning, Ray. Overnight across all sites: 1 near-miss logged at the Oncology Wing (scissor lift near storefront glazing, no injury), and toolbox-talk completion is at 7 of 8 crews. Everything else clear.
Draft a JHA for the glazing install next week, and who hasn't done yesterday's toolbox talk?
Hermes
JHA drafted for the glazing install: hazards, controls, and PPE, ready for your review. Outstanding toolbox talk is the glazing sub; I sent them the talk and an acknowledgment request.
Good. Pull our OSHA recordables this quarter.
Hermes
Zero recordables this quarter across all sites. 4 near-misses logged and closed, with corrective actions documented. I can export the log if you need it for the audit file.
Message

Behind the magic

The exchanges above look simple by design. What makes them trustworthy in real utility operations is the engineering underneath, and it is exactly what a disciplined rollout is built to get right.

Meets people in their channels

WhatsApp, Telegram, SMS, email, Slack, and Teams, with voice notes and photos. No new app, no training curve, which is why it actually gets used.

Grounded in your project documents

Connected to drawings, specs, submittals, schedules, and cost history so answers come from real records, not a generic model.

Cites its sources, admits limits

Spec and dimension answers point to the sheet they came from. When Hermes is not sure, it says so and routes to the right person.

Permissions and audit trail

Who can ask and do what is set by role and project. Every exchange is logged to the project record for compliance.

Human in the loop

An issued RFI, a sent bid, a client update: drafted by Hermes, approved by a person. The human always has the final say.

Proactive, not just reactive

Hermes pushes the morning brief, the schedule change, and the overdue submittal so the team is told before they have to ask.

Want to see this on one of your corridors?

The fastest way to evaluate an AI teammate is to scope a real pilot against a real workflow. The Energy AI Teammate Playbook gives you the blueprint for a disciplined 30-day rollout.

Get the Playbook

Illustrative concept. Characters, dialogue, figures, and the operational corridor are composite and for demonstration only, and do not represent a specific engagement or a guaranteed result.